Table of Contents

Privacy Policy

Last Updated: January 28, 2026

Business Ground Group, the organizer of IRAQDENT 2026 (“we,” “us,” or “our”), is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines our practices regarding the collection, use, disclosure, and protection of personal information when you interact with our website iraqdent.iq, register for IRAQDENT 2026, use our official event digital tools, or engage with our services, including event-related activities such as exhibitions, scientific conferences, B2B meetings, and networking.

By accessing or using our services, you consent to the practices described herein, in accordance with applicable data protection laws, including but not limited to the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and Iraq’s Law No. 6 of 2017 on IT Crimes. This policy is designed to provide robust legal protection for all stakeholders in the dental and healthcare industry.

Definitions

For clarity, the following terms are used in this Privacy Policy:

  • Personal Information: Any information that can identify you, directly or indirectly, such as name, email address, phone number, or organization details.
  • Usage Data: Automatically collected information about your interactions with our services, such as IP address, browser type, or pages visited.
  • Data Controller: Business Ground Group, responsible for determining the purposes and means of processing your personal information.
  • Data Processor: Third-party service providers processing personal information on our behalf, under strict confidentiality agreements.
  • Services: Our website, event registration, B2B meeting platform, exhibitions, scientific conferences, and related activities for IRAQDENT 2026.

Information We Collect

We collect various types of information to deliver our services and enhance your experience at IRAQDENT 2026. The categories include:

Personal Information Provided by You:

  • Registration Details: When registering as a visitor, delegate, dentist, student, exhibitor, sponsor, or speaker, we collect your full name, email address, phone number, job title/specialization, clinic or company name, billing address, and payment information.
  • Event Preferences: Information such as scientific session selections, workshop requests, dietary requirements, accessibility needs, or visa support requests submitted via forms.
  • Contact Form Submissions: Messages or inquiries submitted through our Contact Us form, including establishment type (e.g., Dental Clinic, University, NGO, Supplier) and message content.
  • Sponsorship/Exhibitor Materials: Branding assets (e.g., logos, company profiles, product videos) provided for inclusion in event materials.

Automatically Collected Information:

  • Usage Data: IP address, device type, operating system, browser type/version, pages visited, time/date of visits, and clickstream data, collected via cookies or analytics tools (e.g., Google Analytics).

Third-Party Information:

  • Service Providers: Data from payment processors, event management platforms, or social media platforms when you engage with our content (e.g., LinkedIn, Facebook, or Instagram shares).
  • Partners: Information shared by Our Partners (e.g., dental associations, sponsors) for coordinating B2B meetings or educational activities, with your consent.

How We Collect Information

  • Direct Interactions: Forms on our website (e.g., registration, Contact Us, sponsorship/exhibitor applications), email correspondence, or in-person registration at the event.
  • Automated Technologies: Cookies, web beacons, and analytics tools track usage data.
  • Third-Party Sources: Payment processors or social media integrations provide data when you interact with our services.

Purposes and Legal Bases for Processing

We process your personal information for the following purposes:

  • Event Management: To process registrations, issue entry badges, facilitate B2B meetings, and coordinate scientific sessions or networking events. (Legal Basis: Contract performance, Consent).
  • Payment Processing: To handle registration fees or exhibitor bookings via secure third-party processors. (Legal Basis: Contract performance).
  • Personalization: To tailor your experience, such as recommending workshops or matching dental supply partners based on your specialization. (Legal Basis: Legitimate interests).
  • Marketing: To send event updates, newsletters, or promotional materials about IRAQDENT 2026 or future dental exhibitions. (Legal Basis: Consent).
  • Legal Compliance: To comply with obligations such as visa processing support, tax reporting, or regulatory inquiries. (Legal Basis: Legal obligation).

How We Share Your Information

We share your personal information only as necessary and with appropriate safeguards:

  • Service Providers: Third-party processors (e.g., Stripe, Mailchimp, Google Analytics) bound by data processing agreements ensuring confidentiality.
  • Event Partners: Our Partners (e.g., official dental associations, exhibitors) may receive limited data (e.g., name, job title) for coordination purposes, only with your explicit consent.
  • Legal Authorities: Disclosure to comply with legal obligations (e.g., visa support) or law enforcement requests, in accordance with Iraq’s Law No. 6 of 2017.
  • Business Transfers: In the event of a merger or acquisition, data may be transferred with prior notice.
  • Public Disclosures: With your consent, we may display your name or organization (e.g., speaker bios, exhibitor listings) on our materials.

We do not sell your personal information to third parties.

International Data Transfers

IRAQDENT 2026 is an international event. Your information may be transferred outside Iraq (e.g., EU, USA, UAE) where our service providers operate. We ensure compliance via:

  • GDPR Safeguards: Using Standard Contractual Clauses (SCCs) for transfers to non-EEA countries.
  • Iraq Regulations: Adhering to secure transmission and storage frameworks.

Data Security

We implement robust security measures:

  • Technical Measures: Encryption (TLS/SSL), firewalls, secure servers, and reCAPTCHA to prevent automated spam.
  • Organizational Measures: Access controls, employee training, and regular audits.
  • Payment Security: We utilize PCI DSS-compliant providers; no full credit card details are stored on our servers.

Your Data Protection Rights

Depending on your location, you may have the following rights: Access, Rectification, Erasure (Right to be Forgotten), Restriction, Objection, and Data Portability. To exercise these rights, contact us at info@iraqdent.iq. We will respond within the statutory timeframe (30–45 days).

Data Retention

  • Registration Data: Retained for up to 5 years post-event to manage follow-ups and future event invitations.
  • Marketing Data: Kept until you unsubscribe; consent is typically refreshed every 2 years.
  • Legal Compliance: Records for visa processing or audits may be kept for up to 7 years.

Cookies and Tracking Technologies

We use Essential, Performance, Functionality, and Marketing cookies. You can manage preferences via your browser settings or our website cookie banner.

Children’s Privacy

IRAQDENT 2026 is a professional event not intended for individuals under 16. If we discover data collected from a child, we will delete it promptly.

Changes to This Privacy Policy

We may update this policy periodically. Significant changes will be communicated via email or a prominent website notice.

Contact Us

For questions or to exercise your rights, contact our Data Protection Officer:

Business Ground Group Responsible Person: Ahmed Hasan Ali Official Email: info@iraqdent.iq Phone Number: +964 770 644 1122 Location: Baghdad – Al-Karrada, Salman Faeq Street / Al-Rafeef Building, 2nd Floor, Apartment 15

Industry-Specific Considerations

As a leading event in the dental and medical sector, IRAQDENT 2026 recognizes the need to protect sensitive professional data and intellectual property. We:

  • Adhere to healthcare industry data best practices.
  • Protect exhibitor and sponsor branding assets with enhanced access controls.
  • Ensure all scientific submissions are handled with strict confidentiality.

Consent and Your Responsibilities

By providing personal information, you confirm its accuracy. You may withdraw consent at any time by unsubscribing or contacting info@iraqdent.iq.